Personal Secretary (SAPW)

About the role

Pakistan Single Window (PSW) is recruiting on behalf of the National Agri-Trade and Food Safety Authority (NAFSA), which is being set up as a national initiative to strengthen Pakistan's agri-trade ecosystem through better regulation, facilitation and modernisation of food safety and trade processes. The selected candidate will join NAFSA's foundational team, working on-site in Islamabad.

Key responsibilities

• Provide high-level secretarial and administrative support to the Deputy Director General (SAPW).
• Manage the DDG's calendar, appointments, travel arrangements and meeting logistics.
• Draft, format and dispatch official correspondence, emails, notifications and meeting minutes.
• Maintain a secure, well-organised hard-copy and electronic filing system for SAPW records, decisions and communications.
• Coordinate with SAPW divisions (Risk Assessment, SRD, MAIC) to track action items and follow up on time.
• Keep sensitive information confidential and ensure proper document control and access.
• Support the preparation of briefs, presentations and reports for internal and external meetings.
• Act as the focal point for receiving and routing incoming requests and communications for the DDG.
• Carry out any other duties assigned by the reporting officer.

Required profile

• Bachelor's degree (minimum 14 years of education) in Business Administration, Public Administration, Management or a related field.
• At least 2 years of secretarial or administrative experience supporting senior management in a public sector, regulatory or development-sector setting.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to manage several priorities, meet deadlines and work with discretion.

Required skills

• Strong proficiency in MS Office (Word, Excel, PowerPoint)
• Knowledge of official documentation standards

To apply, candidates should submit their application through the Pakistan Single Window application process.