Executive Assistant

About the role

The Executive Assistant will provide high‑level confidential administrative support to the technology executive leadership team of Fatima Group. This role ensures effective coordination, planning and follow‑up on all commitments, acting as a communication bridge across departments, vendors and group sites.

Key responsibilities

• Prepare, design and schedule meetings, prioritising appointments and managing calendars.
• Draft emails, meeting notes, action items and follow‑ups, and maintain departmental documents with confidentiality.
• Organise departmental meetings and other calendar events.
• Manage all types of payments and advances.
• Arrange travel, logistics and coordination as needed.
• Generate IT department purchase requisitions and follow up with Finance/Supply Chain for delivery.
• Assist leadership in preparing presentations.
• Coordinate team members to meet deadlines for group‑level activities, surveys, appraisals and other relevant tasks.
• Facilitate smooth upward and downward communication across the organisation.

Required profile

• Bachelor’s degree.
• Good understanding of technology, administration and stakeholder management.
• Self‑driven, highly organised and a strong “loop closer”.
• Extreme sense of confidentiality, ethics and time management.
• Attention to detail and ability to work under pressure.
• Business acumen for understanding organisational priorities.
• Strong professional English writing and verbal communication skills.
• Professional drafting skills for emails, meeting notes and presentations.

Required skills

• Expert user of Microsoft Office.
• Proficiency with AI tools (e.g., ChatGPT, Gemini).
• Experience with collaboration tools such as Microsoft Teams, SharePoint and Zoom.