Executive Assistant & Operations Coordinator (Remote, Part‑Time)

About the role

We are looking for a proactive Executive Assistant & Operations Coordinator to support the CEO of Magnify Consulting. Working fully remote on EST business hours, you will be the day‑to‑day backbone of the agency, handling communications, project coordination, SOP management and lead‑generation activities.

Key responsibilities

• Manage the CEO’s and project team inboxes, prioritize messages, draft professional emails and proposals, and keep the inbox organized.
• Oversee calendar scheduling, book meetings, avoid conflicts and ensure all details are communicated to participants.
• Maintain project files and shared workspaces in Google Drive, ClickUp and Gmail, keeping them clean and up‑to‑date.
• Support lead generation by updating the CRM, researching potential clients, reaching out via email or LinkedIn, and tracking responses.
• Coordinate active client projects in ClickUp: create tasks, monitor deadlines, follow up on overdue items, and provide weekly status summaries to the CEO.
• Draft, document and refine SOPs for recurring workflows, identify bottlenecks and implement process improvements.
• Join client calls, capture action items and update project management tools in real time.

Required profile

• Highly organized and detail‑oriented, able to anticipate needs without prompting.
• Excellent written communication and a professional tone.
• Self‑starter who can work independently in a fully remote environment.
• Available during EST business hours for client calls and team check‑ins.

Required skills

• Google Drive
• ClickUp
• CRM platforms (generic)
• Gmail
• LinkedIn

What we offer

• Part‑time contract with the possibility to grow to full‑time.
• Fully remote work arrangement.
• Opportunity to work closely with the CEO and influence agency operations.