Office Coordinator – Landscape & Horticulture

About the role

We are looking for a highly organized Office Coordinator to act as the central hub for our landscape and horticulture business in Lahore. The role bridges administration, finance, and field operations, ensuring smooth office functioning and accurate financial flow.

Key responsibilities

• Prepare and send invoices for various business segments and follow up on outstanding payments.
• Collect, verify, and reconcile expense receipts against project budgets.
• Manage petty cash, process cash requisitions, and support payroll by collating timesheets.
• Assist procurement of plants, soil, and hard‑scape materials and maintain vendor database.
• Maintain logs for company vehicles and equipment, schedule maintenance, and handle registrations.
• Create and organize physical and digital project files, including contracts and drawings.
• Serve as liaison between office and site supervisors, providing necessary administrative resources.
• Oversee office premises, supplies, utilities, and act as first point of contact for clients and visitors.
• Manage senior management’s calendar, schedule client consultations and site visits.

Required profile

• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy in financial data.
• Good communication skills to interact with field teams, vendors, and clients.
• Ability to work independently in a fast‑paced environment.

Required skills