Office Receptionist & Team Coordinator

About the role

Himala Builders is seeking an organized and professional front‑desk receptionist who will also coordinate a small team. The role serves as the first point of contact for clients and visitors while ensuring smooth daily operations within the office.

Key responsibilities

• Greet and welcome clients, visitors, and staff in a courteous manner.
• Manage appointment scheduling and maintain accurate booking records.
• Answer, direct, and handle incoming phone calls efficiently.
• Operate office equipment such as printers, fax machines, and computers.
• Maintain an organized front‑desk area and monitor office supplies inventory.
• Coordinate a team of five front‑desk staff, assign tasks and monitor performance.
• Handle incoming and outgoing mail and packages.
• Perform administrative duties including data entry, record keeping, and filing.
• Ensure confidentiality of sensitive information and compliance with company policies.
• Support management in implementing office procedures and schedules.

Required profile

• Minimum of one year experience in a similar front‑desk or coordination role.
• Strong customer service orientation with excellent communication skills.
• Ability to multitask and manage multiple responsibilities concurrently.
• Professional demeanor and a welcoming attitude.

Required skills

• Proficiency in Microsoft Office Suite.