Strategic Executive Assistant (Remote)

About the role

We are looking for a proactive Executive Assistant to support our leadership team remotely. You will act as a efficiency maestro, handling calendars, communications, social media, events, expenses and project coordination to keep the organization running smoothly.

Key responsibilities

• Manage executive calendars, schedule meetings and resolve conflicts.
• Handle email inboxes using the 4D method (delete, do, delegate, defer).
• Create and curate content, engage followers and build brand presence on Facebook, LinkedIn and other social platforms.
• Plan and execute virtual and in‑person events, overseeing logistics, budgets and vendor coordination.
• Track expenses, maintain documentation and ensure financial transparency.
• Coordinate projects using ClickUp or Trello, monitoring tasks and progress.
• Foster cross‑departmental collaboration and maintain strong stakeholder relationships.

Required profile

• Excellent written and verbal communication, US accent preferred for US/Canadian clients.
• Minimum 2 years of executive‑assistant or related experience.
• Impeccable organizational skills with strong attention to detail.
• Leadership potential to manage relationships both upwards and downwards.
• Engaging personality for video calls and strong commitment to confidentiality.
• Effective negotiation and interpersonal abilities.

Required skills

• ClickUp
• Trello
• Facebook
• LinkedIn

What we offer

• Fully remote, full‑time position with flexible work hours across US time zones.
• Innovative pay scale with performance‑based bonuses, client onboarding and retention bonuses.
• Health insurance coverage.
• Referral bonuses and bi‑annual performance appraisals.