Executive Assistant – Night Shift (07PM-04AM)

About the role

We are looking for a highly organized Executive Assistant to support senior management during night hours (07 PM – 04 AM). The role requires proactive administration, confidentiality, and the ability to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Manage executives' calendars, appointments, and meeting schedules.
• Coordinate internal and external meetings, calls, and video conferences.
• Handle email correspondence, prioritize messages, and draft professional responses.
• Follow up on pending tasks, meetings, and action items with internal teams and external stakeholders.
• Organize travel arrangements, accommodations, and itineraries when required.
• Prepare meeting agendas, take minutes, and ensure timely follow‑up on action points.
• Maintain organized records, documents, and confidential files.
• Assist in preparing reports, presentations, and business documents.
• Screen phone calls and visitors professionally.
• Perform general administrative and operational tasks as assigned by management.

Required profile

• Bachelor's degree in Business Administration or a related field (preferred).
• 1–2 years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant.
• Excellent verbal and written communication skills.
• Strong calendar management and scheduling experience.
• High level of professionalism and confidentiality.
• Ability to work independently with minimal supervision.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Google Workspace
• Zoom
• Microsoft Teams
• Google Meet