Front Desk & Admin Executive

About the role

We are seeking a proactive, organized, and professional Front Desk & Admin Executive to manage reception activities and provide comprehensive administrative support. You will be the first point of contact for visitors and will ensure smooth daily operations across multiple departments.

Key responsibilities

• Greet and welcome clients, visitors, and guests in a courteous manner.
• Direct visitors to the appropriate department or personnel.
• Maintain a clean, organized, and professional reception area.
• Answer, screen, and route incoming calls; take accurate messages.
• Handle inquiries via phone, email, and WhatsApp and coordinate inter‑departmental communication.
• Schedule appointments, meetings, and interview slots; manage meeting room bookings and send reminders.
• Perform general administrative duties such as filing, scanning, photocopying, printing, and document management.
• Assist HR and Administration with employee records, attendance tracking, and documentation.
• Maintain organized filing systems and update client records and tracking sheets.
• Monitor office supplies, coordinate replenishment, and oversee office maintenance and vendor requirements.
• Maintain visitor logs, manage incoming and outgoing mail and courier packages.
• Provide walk‑in client assistance, handle concerns professionally, and support other departments with documentation.

Required profile

• Professional demeanor with strong interpersonal skills.
• Excellent organizational abilities and attention to detail.
• Ability to multitask and prioritize tasks in a fast‑paced environment.
• Clear communication skills, both verbal and written.

Required skills