Appointment Setter & Personal Assistant

About the role

Sperton Pakistan is recruiting an organized, articulate and proactive Appointment Setter & Personal Assistant for a client's production house in Karachi. Working onsite at Clifton Block 2, Monday to Saturday from 10:30 AM to 7:00 PM, the person acts as the main contact for client communications, schedules production meetings, manages the executive's calendar and handles day-to-day administrative documentation.

Key responsibilities

• Handle incoming inquiries, screen calls and direct client communications to the right team members.
• Follow up with potential clients, brands, agencies and partners to schedule pitch meetings, pre-production briefings and shoot dates.
• Qualify leads and keep an up-to-date log of prospective projects and client interactions.
• Manage executive calendars, coordinate meetings and avoid scheduling conflicts for shoots, client reviews and team catch-ups.
• Send meeting reminders, agendas and venue details, and arrange logistics and hospitality for client meetings at the studio.
• Draft, proofread and format correspondence such as client emails, meeting minutes, project briefs, proposals and agreements.
• Maintain digital and physical filing systems for contracts, vendor invoices, client lists and call sheets.
• Assist with basic administrative tasks to keep office operations running smoothly.

Required profile

• Bachelor's degree in Communications, English, Mass Communication or a related field.
• 1-2 years of experience as an executive assistant, appointment setter, receptionist or customer-facing administrative role; experience in a production house, creative agency or media firm is a strong plus.
• Fluent spoken and written English with clear articulation and professional email etiquette.
• Excellent organization, attention to detail, time management and a polished, professional demeanor.

Required skills

• Microsoft Office (Word, Excel, PowerPoint)
• Google Workspace (Docs, Sheets, Calendar, Drive)
• Scheduling tools