Executive Assistant – Remote

About the role

We are seeking a highly organized, proactive Executive Assistant to support senior leadership remotely. The role involves managing schedules, communications, and administrative tasks across multiple time zones while handling confidential information with discretion.

Key responsibilities

• Manage calendars, meetings, appointments, and scheduling across different time zones.
• Coordinate internal and external meetings, prepare agendas, and follow up on actions.
• Handle email correspondence and prioritize incoming requests.
• Prepare documents, presentations, reports, and meeting materials.
• Organise travel arrangements, itineraries, and related logistics when required.
• Track deadlines, action items, and follow‑ups to ensure timely completion.
• Maintain organized digital files, records, and confidential documentation.
• Liaise with clients, partners, suppliers, and internal team members on behalf of senior management.
• Support basic research, data entry, expense tracking, and administrative reporting.
• Assist with ad‑hoc projects and operational tasks as needed.

Required profile

• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or a similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time‑management abilities with high attention to detail.
• Comfortable working independently in a remote environment.
• Professional, discreet, and able to handle confidential information.
• Proactive mindset with the ability to anticipate needs and solve problems independently.

Required skills

• Microsoft Office
• Google Workspace
• Zoom
• Microsoft Teams
• Slack
• Asana
• Trello

What we offer

• Fully remote working environment.
• Direct exposure to senior leadership.
• Broad responsibilities and opportunities to develop across administrative and operational functions.
• Collaborative and fast‑paced work culture.
• Opportunity to take ownership and grow with the organization.