HR & Admin Specialist

About the role

We are seeking a proactive, well‑organized HR & Admin Specialist to own and elevate our human resources and administrative functions. The role combines deep knowledge of U.S. HR practices with a modern, people‑first mindset, aiming to simplify processes and improve employee experience.

Key responsibilities

• Stay current with U.S. HR policies, employment practices, and labor‑law regulations.
• Assist in developing, implementing, and continuously improving HR policies, procedures, and employee handbooks.
• Manage the full employee lifecycle: onboarding, probation, performance reviews, promotions, transfers, and off‑boarding.
• Ensure onboarding documentation, orientation sessions, and new‑hire processes are completed efficiently.
• Maintain accurate, confidential employee records and prepare HR reports as needed.
• Monitor attendance, leave records, and timesheets, ensuring compliance with company policies.
• Maintain the HR calendar for payroll, appraisals, contract renewals, birthdays, anniversaries, and compliance deadlines.
• Support payroll preparation by providing accurate attendance and employee data for weekly and monthly runs.
• Lead recruitment activities: job postings, candidate sourcing, resume screening, initial interviews, scheduling, and coordination.
• Utilize various recruitment platforms and sourcing strategies to attract top talent.
• Foster a positive, employee‑friendly work environment and resolve concerns professionally.
• Simplify HR processes to make employees’ work experience easier, avoiding unnecessary bureaucracy.

Required profile

• Bachelor’s or Master’s degree in Human Resources, Business Administration, Management, or a related field.
• Minimum 3 years of experience in HR and administration.
• Hands‑on experience in recruitment, onboarding, employee relations, attendance management, HR documentation, and payroll coordination.
• Strong understanding of HR best practices and willingness to continuously learn U.S. labor laws.
• Excellent verbal and written communication skills in English.
• Self‑starter with a direct, transparent communication style and a focus on employee empowerment.

Required skills