Virtual Assistant – Operations & Coordination (German Required)

About the role

The Tech Trailblazers Tribe (TTT) is looking for an organised, proactive and detail-oriented Virtual Assistant to support the daily operations of a German creative and marketing agency. The role covers administrative tasks, coordination of communications, tracking of ongoing activities and timely follow-ups. It is a remote position focused on administrative support and operational coordination; development, design and technical implementation are not part of the role.

Key responsibilities

• Manage routine emails, organise incoming requests and highlight matters needing attention.
• Follow up on pending documents, client feedback, approvals and outstanding tasks.
• Maintain task trackers, deadlines and project updates.
• Schedule meetings, prepare meeting notes and track action items.
• Organise and share approved documents, files and project information.
• Coordinate between agency leadership, clients and internal delivery teams.
• Handle routine German-language correspondence and prepare daily progress updates.

Required profile

• Ideally 1-3 years of experience in virtual assistance, administration, customer support or project coordination.
• German at B1 level or above (B2 strongly preferred); a German certificate is an advantage but not mandatory.
• Strong written and verbal English.
• Reliable internet connection, a suitable remote working environment and availability during agreed German business hours.
• Preferred: previous experience with German-speaking clients, background in virtual assistance or agency operations, and familiarity with Google Workspace, Microsoft Office and project-management tools.

Required skills

• Email, calendars, spreadsheets, shared documents and task-management platforms.
• Understanding routine German emails and drafting professional German follow-up messages.
• Strong organisation, time management and multitasking, with independent follow-up.

Candidates are asked to apply with an updated CV highlighting relevant experience and German proficiency; Bahawalpur-based applicants are especially encouraged to apply. Placement depends on confirmation of the proposed international agency assignment.