Admin & Event Specialist

About the role

Scalemill is seeking an Admin & Event Specialist to provide day‑to‑day administrative support and coordinate internal and external events. The role involves managing office supplies, vendor relationships, travel arrangements, and ensuring smooth office operations.

Key responsibilities

• Track office inventory, place orders, and maintain stock levels for supplies and consumables.
• Maintain an updated vendor list, coordinate orders, deliveries, and payments.
• Handle bills, petty cash, utility and maintenance expenses, and prepare regular expense reports.
• Ensure office equipment is functional, coordinate repairs, and oversee cleaning and sanitising schedules.
• Maintain records of company assets, vehicles, and warranties, and manage their servicing.
• Organise company events, employee celebrations, and manage venue, supply, and vendor logistics.
• Arrange business travel, book flights and accommodation, and track travel expenses.

Required profile

• Bachelor's degree.
• Fluent English (written and verbal).
• At least two years of proven experience in a similar administrative or event coordination role.

Required skills

• Proficiency in Google Suite (Gmail, Docs, Sheets, Slides).
• Comfortable using standard office technology such as computers and smartphones.