Administrative Assistant (Remote, Entry-Level)

About the role

We are looking for a proactive Virtual Administrative Assistant to support our Executive Assistant and Talent Acquisition Lead. This entry‑level, remote position offers the chance to work across executive operations, HR, finance, and property management while gaining exposure to a fast‑moving agency environment.

Key responsibilities

• Organise Google Drive folders, maintain version control and document naming conventions.
• Update and manage the Asana Operations task board, ensuring tasks are correctly categorised and assigned.
• Set up and revoke access to tools such as Fathom, ClickFunnels and QuickBooks Online.
• Perform basic QuickBooks Online admin duties, including document routing and data entry.
• Track insurance renewals, flag upcoming deadlines and support finance tracking using Google Sheets.
• Calculate the CEO’s time burn rate and assist with bank reconciliation monitoring.
• Screen resumes in Workable, conduct scripted phone screens and maintain weekly talent‑acquisition metrics.
• Coordinate interview logistics, onboarding/off‑boarding checklists and property‑management vendor communications.

Required profile

• Strong problem‑solving mindset with a willingness to research and adapt solutions quickly.
• High level of accountability and trustworthiness in handling sensitive information.
• Excellent organisational skills and ability to learn multiple systems rapidly.

Required skills

• Google Drive
• Asana
• QuickBooks Online
• Workable
• Google Sheets
• Fathom
• ClickFunnels

What we offer

• Remote work flexibility.
• Entry‑level compensation of $500‑$750 per month.
• Opportunity to grow into broader ownership across operations, HR and finance.