Administrative Executive – Office Operations Manager

About the role

The Administrative Executive will lead the day‑to‑day administrative functions of the organization, ensuring a smooth, efficient, and productive office environment. This position supports senior management while supervising the administrative team and managing office resources.

Key responsibilities

• Oversee daily administrative operations and ensure office efficiency.
• Supervise and develop the administrative team, including office assistants and support staff.
• Develop, implement, and continuously improve office policies, procedures, and best practices.
• Manage office facilities, equipment, supplies, and coordinate with external vendors for maintenance.
• Control the office budget, track expenses, and identify cost‑effective solutions.
• Coordinate office events, meetings, and team‑building activities, handling all logistics.
• Arrange business travel, including transportation, accommodations, and itineraries.
• Maintain accurate records such as employee files, inventory, and facility logs.
• Serve as the primary point of contact for administrative queries and support senior management.
• Ensure compliance with company policies and relevant regulations.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 5 years of experience in an administrative role, with at least 2 years in a managerial capacity.
• Strong leadership, interpersonal, and communication skills.
• Excellent organizational and multitasking abilities with attention to detail.
• Ability to work independently in a fast‑paced environment.

Required skills

• Microsoft Office suite
• Google Workspace
• Project management tools