Administrative Officer – Field Coordination

About the role

The Administrative Officer will support the smooth operation of the Akhuwat Institute campus by coordinating field activities, overseeing facility upkeep, and liaising with multiple support functions. This position ensures that the institute’s environment remains safe, clean, and ready for daily activities and special events.

Key responsibilities

• Conduct regular field rounds and inspections of campus facilities, reporting any deficiencies.
• Coordinate with housekeeping, maintenance, security, mess, store, and protocol teams to meet routine operational needs.
• Supervise field staff, outsourced service providers, and temporary workers, addressing manpower or service issues.
• Follow up on repair, maintenance, and facility‑upkeep tasks, verifying completion on site.
• Assist in planning and executing institutional events, official visits, and special activities, ensuring operational readiness.
• Monitor cleanliness and readiness of institutional areas, communicating concerns for timely resolution.
• Maintain inspection records, checklists, attendance logs, and other field‑related documentation.
• Support verification of contractor documentation, bills, and administrative payments as assigned.
• Participate in administration meetings, providing updates on tasks, observations, and pending issues.
• Perform any other administrative, field, logistics, inspection, or coordination duties assigned by management.

Required profile

• Minimum 2–3 years of experience in administration, operations, facilities, or field coordination.
• Bachelor’s degree from an HEC‑recognized university.
• Strong communication, reporting, and problem‑solving abilities.
• Ability to supervise staff and collaborate with multiple support functions.
• Capacity to manage several operational assignments in a fast‑paced environment.

Required skills

• Proficiency in MS Word
• Proficiency in Excel