Business Operations Associate / Production Coordinator

About the role

We are seeking a highly organised, proactive, and detail‑oriented Business Operations Associate / Production Coordinator to support our fast‑paced creative and production teams. The role is remote and involves managing multiple international projects across film, branded content, digital campaigns, and live productions.

Key responsibilities

• Coordinate projects from planning through execution, maintaining trackers, schedules, and operational documentation.
• Facilitate communication between internal teams, clients, freelancers, vendors, and partners.
• Source, onboard, and manage freelancers, keeping databases of availability and contracts up to date.
• Prepare proposals, quotations, invoices, NDAs, and budget sheets; track payments and manage client portals.
• Support creative workflows by reviewing deliverables, assisting with editing, design, and post‑production timelines.

Required profile

• Highly organised and detail‑oriented with the ability to juggle multiple moving parts.
• Proactive problem‑solver who can work independently and think ahead.
• Comfortable working remotely with flexible hours while being available for urgent coordination.
• Strong written communication skills for client and stakeholder interaction.

Required skills

What we offer

• Opportunity to become an operational backbone of a growing creative agency.
• Collaborative environment with leadership, creative teams, and international clients.
• Flexible remote work arrangement.