Executive Assistant – Dynamic Global Business

About the role

Join a fast‑growing global business as an Executive Assistant supporting the Head of Function and the functional leadership team in Islamabad. You will ensure smooth day‑to‑day operations, manage travel and expense processes, and help organise meetings and events.

Key responsibilities

• Manage the Head of Function’s calendar, medical claims, travel & entertainment (T&E) claims and other administrative tasks.
• Oversee travel arrangements, including flight, hotel bookings and visa coordination.
• Organise departmental meetings and events, and coordinate cross‑functional meetings with stakeholders.
• Handle T&E portal issues, monitor ageing claims, ensure correct submissions and provide training on T&E policies.
• Manage purchase orders, vendor invoices, track departmental T&E budgets and maintain records of POs, GRNs and invoices.

Required profile

• Minimum 3‑4 years of experience as an Executive Assistant.
• Bachelor’s degree in any relevant field.
• Strong command of English and excellent communication and stakeholder‑management skills.
• Proactive, ownership‑driven, with strong teamwork and interpersonal abilities.

Required skills

• Proficiency in Microsoft Teams.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Market‑leading annual performance bonus (subject to eligibility).
• Comprehensive health plans and initiatives for work‑life balance.
• Transportation support and flexible holiday plan with additional incentives.
• Access to online learning platforms and personalized growth programs.