Executive Assistant (Remote)

About the role

We are seeking a proactive Executive Assistant to support our leadership team at TalentPop App. In this fully remote position you will help streamline schedules, coordinate meetings, and improve operational workflows, enabling the team to focus on growth in the e‑commerce space.

Key responsibilities

• Organize calendars, inboxes and priorities to ensure smooth day‑to‑day operations.
• Schedule meetings, arrange travel, track projects and handle various administrative tasks.
• Act as a professional point of contact for internal communication and coordination.
• Develop and maintain systems, processes and workflows that boost productivity.
• Prepare documents, reports and research materials needed for meetings and planning.

Required profile

• Minimum 6 months experience as an administrative or executive assistant or similar support role.
• Strong written and verbal communication with a professional, organized approach.
• Resourceful, proactive and able to manage multiple priorities in a fast‑paced remote environment.
• Comfortable using productivity and communication tools and quick to learn new systems.
• Available full‑time (40 hours/week) during U.S. business hours.
• Stable internet connection (≥25 Mbps) and a personal PC or laptop with at least an Intel i5 processor and 8 GB RAM.

Required skills

What we offer

• Permanent full‑time remote work with flexible scheduling.
• Opportunities for career growth through learning programs, performance reviews and professional development support.
• Paid time off to promote work‑life balance.
• Health and dental coverage or a health stipend, depending on location.
• A collaborative remote culture that recognises and values contributions.