Executive Assistant to CEO

About the role

The Executive Assistant will support the Chief Executive Officer by managing communications, calendar, travel, and a wide range of administrative and registration tasks. This role requires a proactive, detail‑oriented professional who can operate independently and maintain confidentiality.

Key responsibilities

• Follow up on emails and initiate new email chains on behalf of the CEO.
• Organise and maintain the CEO’s calendar, schedule internal and external meetings, and send reminders.
• Participate in meetings when assigned and provide daily sign‑in updates.
• Register the CEO for US events, conferences, and networking activities.
• Research and coordinate vendor and business event registrations.
• Book flights and hotels through the designated Orbitz portal.
• Register the company on US vendor, supplier, and MBE portals and manage certifications.
• Maintain records of registrations, certifications, and renewal dates, ensuring timely renewals.
• Assist with RFP documentation by compiling accurate company information.
• Collaborate with US educational institutions for internship and training opportunities.
• Communicate with external organisations, vendors, and stakeholders as required.
• Handle special projects from initiation through completion independently.

Required profile

• Prior US work experience or direct experience with US‑based clients/executives.
• Bachelor’s degree in Business Administration, Management, Operations or related field preferred.
• 2–5 years of experience in executive assistance, operations or business administration.
• Excellent written and verbal English communication skills.
• Strong professional email drafting and follow‑up abilities.
• Outstanding organisational and time‑management capabilities.
• Ability to manage multiple tasks, deadlines and priorities simultaneously.
• High attention to detail and accuracy.
• Independent work style with minimal supervision.
• Professional, discreet and comfortable working directly with senior leadership.

Required skills

• Google Workspace
• Microsoft Office