Executive Assistant to Directors – Finance & Business Operations (Remote)

Key Responsibilities

1. Executive & Business Support

• Provide direct remote support to two UK-based directors.
• Manage and prioritise multiple assignments across different companies.
• Assist with business correspondence, emails, reports and documentation.
• Research business matters, commercial opportunities, suppliers and service providers.
• Coordinate tasks with employees, accountants, solicitors, surveyors, contractors and other professionals.
• Monitor deadlines and follow up on outstanding matters.
• Maintain organised digital records and task management systems.
• Take ownership of instructions and ensure tasks are completed without constant reminders.

2. Accounting & Financial Management

• Prepare financial summaries, management reports and cash flow forecasts.
• Monitor business income, expenditure, invoices and outstanding payments.
• Assist with budgeting, forecasting and financial analysis.
• Review financial information across multiple businesses.
• Prepare Excel spreadsheets, financial models and performance reports.
• Liaise with accountants and other financial professionals.
• Identify discrepancies, financial risks and potential cost savings.
• Assist with financial reporting for property investments and other business ventures.

3. Property Investment & Business Operations

• Assist with the administration of commercial property portfolios.
• Monitor rental income, arrears, expenditure and property-related costs.
• Maintain property schedules, financial records and project trackers.
• Assist with research relating to property acquisitions and development opportunities.
• Coordinate with tenants, agents, contractors and professional advisers where required.
• Track progress, budgets and deadlines on ongoing projects.
• Support the directors with the management of their wider business interests.

4. Research, Problem-Solving & New Skills

• Conduct independent research into business, financial, operational and commercial matters.
• Learn new software, reporting systems and business processes.
• Assist with unfamiliar tasks and take initiative to identify practical solutions.
• Use digital tools, including AI-assisted productivity tools where authorised, to improve efficiency.
• Prepare clear findings, comparisons and recommendations for the directors.
• Adapt quickly to changing instructions, priorities and business requirements.

5. Daily & Weekly Reporting

Reporting is a fundamental requirement of this position.

Daily Reports

At the end of each working day, the candidate must provide a written report covering:

• Tasks completed during the day.
• Tasks currently in progress.
• Outstanding matters and reasons for any delays.
• Important financial or operational updates.
• Issues requiring directors' decisions.
• Priorities for the next working day.

Weekly Reports

A comprehensive weekly report must be provided covering:

• Summary of work completed across all businesses.
• Financial updates and key performance information.
• Property management and project updates.
• Outstanding tasks and approaching deadlines.
• Problems identified and proposed solutions.
• Priorities and action plans for the following week.

The candidate must be able to produce clear, concise and professional reports in English.

Essential Requirements

• Fully ACCA qualified.
• Excellent written and spoken English.
• Strong Microsoft Excel, Word and general computer skills.
• Experience preparing financial and management reports.
• Excellent organisational and multitasking abilities.
• Ability to work independently in a remote environment.
• Strong research and analytical skills.
• Willingness to learn new skills and undertake varied responsibilities.
• Ability to manage multiple projects and changing priorities.
• Strong attention to detail and accuracy.
• Reliable internet connection and suitable remote working facilities.
• Ability to communicate professionally through email, video calls and messaging platforms.
• High standards of confidentiality, integrity and professionalism.

Working Hours & Flexibility

This is a full-time remote position supporting directors based in the United Kingdom.

The successful candidate must:

• Be available during agreed UK business hours for communication, meetings and assigned tasks.
• Demonstrate flexibility in working hours to accommodate business requirements and different time zones.
• Be willing to adjust their working schedule when necessary to support urgent business matters.
• Respond promptly to communications during agreed working and availability periods.
• Manage their own time effectively while meeting deadlines.
• Attend scheduled video meetings and provide regular progress updates.

Flexibility, reliability and responsiveness are essential requirements of this role. Working schedules and reasonable out-of-hours arrangements will be agreed in advance.

The Ideal Candidate

We are looking for someone who is more than an accountant or a conventional personal assistant.

The ideal candidate will be commercially minded, resourceful, highly motivated and genuinely interested in learning how different businesses operate.

They should be confident receiving instructions, researching unfamiliar matters, identifying solutions and presenting completed work to a professional standard.

Most importantly, they must be someone the directors can rely upon to take responsibility, remain organised and consistently deliver results without the need for constant supervision.

Career Opportunities

This position offers the opportunity to work closely with UK business owners and gain exposure to a broad range of commercial activities.

For the right candidate, the role may develop into a senior position involving financial oversight, business management and operational coordination across multiple companies.