Executive Assistant to Managing Director & Growth Partner

About the role

TopBoffin is seeking an Executive Assistant to provide high‑level support to the Managing Director and Growth Partner. The role combines diary management, business administration, strategic assistance and stakeholder communication to ensure smooth operation and delivery of key priorities.

Key responsibilities

• Manage the MD’s and Growth Partner’s calendar, schedule meetings, coordinate logistics and prepare briefing materials.
• Act as the central point for the MD’s office, handling correspondence, HR documents, presentations, reports and confidential information.
• Support strategic initiatives by preparing meeting packs, briefing notes, conducting research and monitoring deadlines, risks and decisions.
• Build and maintain relationships with clients, suppliers and senior stakeholders, drafting professional communications on behalf of senior leaders.
• Organise leadership meetings, off‑site events and workshops, preparing agendas, presentations and recording actions.
• Maintain project plans, timelines and action logs, coordinating with marketing, operations, finance and consultancy teams.

Required profile

• Proficient in Zoho, Xero, Canva and AI tools.
• Strong communication skills with experience in associate support and onboarding.
• Forward‑thinking, can‑do mindset with ability to work independently to a high standard.
• Exceptional organisational skills, attention to detail and a calm, solutions‑focused approach.

Required skills

• Zoho
• Xero
• Canva
• AI tools