Personal Assistant to Director (Executive Support)

About the role

The Personal Assistant to the Director will provide high‑level administrative and executive support to senior management within a paints manufacturing environment. This role ensures smooth coordination of daily operations, schedules, and communications while maintaining strict confidentiality.

Key responsibilities

• Manage and maintain the executive calendar, scheduling meetings, appointments, and daily engagements.
• Coordinate internal and external meetings, prepare agendas, and follow up on action points.
• Handle all incoming and outgoing communication, including emails, calls, and official correspondence.
• Arrange travel plans, including ticketing, accommodation, and detailed itineraries.
• Prepare reports, presentations, letters, and other official documents as required.
• Maintain confidentiality of sensitive information, records, and executive communications.
• Liaise with internal teams, clients, and external stakeholders on behalf of senior management.
• Track tasks, priorities, and deadlines assigned by the executive office to ensure timely completion.
• Provide general administrative and operational support as needed.

Required profile

• Bachelor's degree in Business Administration, Management, or a related field (preferred).
• 2–3 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Strong organizational, multitasking, and time‑management abilities.
• Excellent written and verbal communication skills in English.
• High level of professionalism, integrity, and ability to handle confidential information.
• Proactive and able to work effectively in a fast‑paced executive environment.

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).