Program Officer

About the role

The International Rescue Committee (IRC) is looking for a Program Officer to support program reporting and coordination within its Khyber Pakhtunkhwa (KP) office. The role reports to the Program Coordinator and has no direct supervisor. It involves preparing reports, supporting the coordinator and the provincial MEAL team, and coordinating with provincial and country-level partners.

Key responsibilities

• Develop program reports for KP, collecting inputs from project teams and field staff, reviewing them for accuracy, quality and completeness, and forwarding them on time to the country office, technical coordinators and project managers.
• Conduct field and outreach visits to gather program information, and identify and document best practices, success stories and case studies.
• Maintain updated program trackers, records and reporting calendars.
• Support the Program Coordinator with day-to-day reporting, including updates, briefs and presentations; take minutes of meetings (including PSMT meetings) and follow up on action points.
• Manage internal communication between the Program Coordinator, provincial teams, department heads and the country office, and keep organized records of provincial documents, agreements and correspondence.
• Schedule meetings and visits for the Program Coordinator and support their follow-up.
• Support the provincial MEAL team in data collection, take part in monitoring visits, help prepare monitoring reports, follow up on corrective actions and share findings with project teams.
• Coordinate with provincial finance, IT and HR department heads, PSMT members, project managers and technical managers, as well as country office project team leads, technical coordinators, program officers and the Grants unit.

Required profile

• Bachelor's degree; a Master's is preferred, in social sciences, project or business management, development studies or a related field.
• At least 3 years of experience in development or humanitarian programs, including program reporting and documentation.
• Experience with INGOs or UN agencies in Pakistan is preferred.
• Fluent in Urdu and English; speaking Pashto or other local languages of KP is desired.

Required skills

• Strong report writing and documentation skills, including meeting minutes and notes.
• Good written and verbal communication skills.
• Proficiency in Microsoft Teams, Google Forms, Google Meet and MS Office (Excel, PowerPoint, Outlook).
• Ability to collect, organize and analyze program data and present it clearly.
• Ability to conduct field visits and work respectfully with communities and partners.
• Ability to manage competing priorities, work independently with minimal supervision and keep information confidential.