Senior Secretary – Corporate Services Division

About the role

The Senior Secretary provides high‑level administrative and secretarial support to the Operations Manager and senior building officers within the Corporate Services Division of the National Land Agency. This role ensures smooth communication, accurate documentation, and efficient office operations.

Key responsibilities

• Type and prepare correspondence, reports, and other documents.
• Reproduce manuscripts and briefs prepared by managers and building officers.
• Take dictation and produce accurate final documents.
• Maintain a secure, accessible records management system.
• Process incoming and outgoing correspondence, routing items to the appropriate personnel.
• Coordinate meetings, arrange venues, and manage the manager’s calendar.
• Attend meetings, record minutes, and distribute summaries.
• Handle telephone calls on behalf of the manager.
• Assist in preparing standard monthly reports.
• Monitor stationery, supplies, and recurring invoices.
• Liaise with contracted suppliers and internal stakeholders.
• Support contract administration for agency and Government House projects.

Required profile

• High level of confidentiality.
• Excellent interpersonal, oral and written communication skills.
• Strong time‑management and work‑ethic.
• Ability to work independently and under pressure.
• Initiative and sound judgment.
• Typing speed of at least 50 words per minute.
• Excellent shorthand and note‑making abilities.
• Proficiency in MS Office applications.

Required skills

• MS Word
• MS Excel