Virtual Assistant to CEO

About the role

We are looking for a highly organized Virtual Assistant to support the two co‑owners of a US‑based technology company. The role is fully remote, working during US Central Time business hours, and involves managing calendars, inboxes, documentation, and various administrative tasks.

Key responsibilities

• Manage and coordinate the co‑owners' calendars, schedule meetings, send invitations, confirmations, and reminders.
• Monitor and triage inboxes, draft routine email responses, and flag urgent items for review.
• Attend internal meetings as a note‑taker, document decisions, maintain action lists, and follow up on outstanding tasks.
• Create, edit, and maintain documents, spreadsheets, presentations, and organize SharePoint folders.
• Build, update, and clean lead lists; maintain CRM records in GoHighLevel or similar platforms.
• Coordinate with vendors, collect invoices, support onboarding activities, and document simple processes.

Required profile

• 5+ years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or Office Coordinator supporting US‑based leaders remotely.
• Excellent written and verbal English communication skills (non‑negotiable).
• Strong organizational, time‑management, and attention‑to‑detail abilities.
• Highly reliable, proactive, and able to handle confidential information with discretion.
• Available to work full‑time during US Central Time business hours with a personal laptop, headset, reliable internet, and a quiet workspace.

Required skills

• Microsoft 365 suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
• CRM platforms such as GoHighLevel, HubSpot, or similar.