Administrative Assistant – Executive Support for Director

About the role

We are looking for a proactive Administrative Assistant to serve as the primary gatekeeper and operational partner to the Director/Founder of a fast‑growing organization of 60+ employees. The role combines executive support, communication triage, and small‑scale operational problem solving.

Key responsibilities

• Manage and prioritize the Director’s inbox, responding on their behalf when appropriate and flagging high‑priority items.
• Act as the first point of contact for senior leadership, gathering updates and filtering queries before they reach the Director.
• Track cross‑functional projects, ensure deadlines are met, and hold senior staff accountable to KPIs.
• Identify minor operational issues, investigate, and either resolve independently or present 2–3 solutions to the Director.
• Own the Director’s calendar, schedule purposeful meetings, and maintain a master to‑do list.
• Prepare briefing materials, agendas, and context for critical meetings.
• Draft professional correspondence, proposals, and internal memos.
• Organize and maintain digital filing systems and action items from leadership meetings.

Required profile

• 1–2 years of experience as an Executive Assistant, Operations Coordinator, or Project Manager.
• Experience supporting an entrepreneur or working across multiple business units.
• Strong anticipatory mindset, able to manage communication flows and resolve small problems before they escalate.
• Excellent organizational skills and attention to detail.

Required skills