Administrative Assistant

About the role

The Administrative Assistant will provide essential daily administrative and clerical support to ensure smooth office operations in the Karak District office of CESVI, an international humanitarian nonprofit.

Key responsibilities

• Manage correspondence, organize files and records, and maintain office supplies.
• Schedule meetings, handle phone calls and visitor inquiries professionally.
• Enter and verify data, ensure proper documentation, and support the preparation of reports, presentations and internal communications.
• Assist project and management teams with logistical arrangements and coordination of internal events.
• Perform other assigned administrative tasks to promote efficient office functioning.

Required profile

• Strong administrative and executive support skills.
• Effective communication and phone etiquette.
• Solid clerical abilities including filing, data entry, record keeping and document preparation.
• Organizational skills, attention to detail and ability to prioritize tasks and meet deadlines.
• Ability to work collaboratively in a multicultural environment while maintaining confidentiality.
• Previous experience in an administrative role, preferably within the nonprofit or humanitarian sector.
• Relevant diploma or bachelor’s degree in administration, management or a related field.

Required skills

• Proficiency with the Microsoft Office suite (Word, Excel, PowerPoint).
• Basic data management and familiarity with standard office equipment.