Assistant Manager – Corporate Secretarial Affairs

About the role

The Assistant Manager, Corporate Secretarial Affairs will support the company secretarial function within a listed bank environment. The role ensures compliance with corporate governance standards, prepares board materials, and liaises with regulatory bodies such as SECP and PSX.

Key responsibilities

• Assist the Company Secretary in drafting agendas, notices, board packs and related documentation.
• Coordinate with the share registrar to manage beneficial ownership reports and shareholder lists.
• Maintain registers of particulars for directors, senior officers, auditors and legal advisors.
• Process directors' remuneration and prepare shareholder comparison reports.
• Dispatch AGM notices to directors, auditors, regulators and ensure timely filing of statutory returns.
• Liaise with the Pakistan Stock Exchange and Companies Registration Office for free‑float declarations and periodic reports.
• Prepare detailed reports for the State Bank of Pakistan on foreign shareholders, board minutes and fit‑and‑proper tests.
• Communicate with shareholders and bank branches to manage dividend warrants and distribute annual reports.

Required profile

• Graduate degree or MBA from a reputable institution.
• 3‑4 years of relevant experience in a listed bank or similar corporate secretarial environment.
• Strong analytical abilities and attention to detail.
• Excellent interpersonal, communication and presentation skills.

Required skills

• Advanced Excel.
• Proficiency in Microsoft Office applications.