Contract Coordinator

About the role

We are looking for a Contract Coordinator to support day‑to‑day purchasing, vendor coordination and procurement tracking for our agency. The role works closely with account, operations and finance teams to keep projects moving while meeting client and vendor procurement requirements.

Key responsibilities

• Manage purchase requests, purchase orders, vendor setup and invoice tracking.
• Partner with account, operations and finance teams to resolve procurement‑related blockers.
• Support client procurement processes, including vendor onboarding, compliance documentation and new business procurement requests.
• Serve as liaison between internal teams, vendors and client procurement contacts.
• Maintain accurate procurement and contract records across platforms such as CLM systems.
• Assist the procurement team with sourcing requests, pricing comparisons and vendor research.
• Track contract lifecycles, renewals, key dates and execution status.
• Help monitor procurement budgets and reconcile purchasing records with finance.
• Communicate with vendors regarding orders, invoicing and account updates.
• Ensure purchasing activities follow agency policies, approval workflows and procurement guidelines.
• Support reporting and administrative tasks, including pulling contract data and generating reports.
• Identify simple process improvements to reduce manual work.

Required profile

• Bachelor’s degree in Business Administration, Supply Chain, Finance or a related field.
• Detail‑oriented with strong follow‑through and clear communication skills.
• Ability to work effectively in a fast‑paced, remote environment.

Required skills

• Experience with contract lifecycle management (CLM) systems.
• Familiarity with procurement and vendor management systems.