Documentation Executive

About the role

The Documentation Executive manages, organises, maintains and tracks all documents related to building operations, including agreements, approvals, technical records and compliance documents. Documents must be properly recorded, securely stored, easily accessible and kept up to date in line with company policies and regulatory requirements.

Key responsibilities

• Maintain and organise all STR and LTR unit documentation at the Head Office.
• Ensure proper filing, tracking and archiving of building-related documents, keeping both physical and digital records of agreements, approvals and related documents.
• Manage documentation on rental agreements, addendums and renewals, and verify their completeness and accuracy before record entry.
• Track agreement expiry dates and coordinate renewals.
• Maintain the centralised repository of SOPs and policy documents.
• Visit each ZD building weekly.
• Perform any other tasks assigned by the Line Manager.

Required profile

• Minimum Bachelor's degree; Master's preferred.
• 2-3 years of relevant experience.
• Location: Lahore.
• Ability to work independently and as part of a team in a fast-paced environment.

Required skills

• Document control, record management and filing systems.
• Document verification and compliance requirements.
• Confidential document handling and data protection awareness.
• MS Office proficiency, including MS Excel, Google Sheets, Google Docs, MS Word and PowerPoint.
• Data analysis and visualisation tools such as Power BI.
• Strong verbal and written communication.