Executive Assistant

About the role

Clearoute Inc. is seeking a highly organized, proactive, and discreet Executive Assistant to support its senior leadership team. The role operates in a fast‑paced, international environment, handling priorities, communications, schedules, and follow‑ups across multiple time zones.

Key responsibilities

• Manage executive calendars, meeting schedules, and daily priorities across Canada, Pakistan, and other time zones.
• Coordinate internal and external meetings, including agenda preparation, calendar invites, virtual links, notes, and follow‑up items.
• Prepare, organize, and format documents, reports, presentations, briefs, and correspondence for executive review.
• Track action items, deadlines, deliverables, and follow‑ups to ensure timely completion.
• Act as a communication liaison between executives, internal teams, clients, partners, and external stakeholders.
• Draft, proofread, and manage professional emails and executive‑level correspondence.
• Maintain confidential documents, digital records, shared drives, contracts, and sensitive company information.
• Conduct research, compile information, and prepare summaries or business briefs to support decision‑making.
• Support travel planning, itinerary preparation, expense reporting, and logistical coordination as required.
• Identify opportunities to improve organization, communication, and efficiency within executive workflows.
• Assist with special projects, operational initiatives, and cross‑functional coordination.

Required profile

• Bachelor’s degree in Business Administration, Management, or Communication.

Required skills