Executive Assistant to CEO

About the role

The Executive Assistant to the CEO at AM Distributors will support the chief executive in daily operations, ensuring smooth workflow and effective time management. This position requires high confidentiality, proactive problem‑solving, and the ability to anticipate the CEO’s needs.

Key responsibilities

• Plan, organize, and manage the CEO’s daily schedule, appointments, and deadlines.
• Coordinate domestic and international travel arrangements, including accommodations.
• Take accurate meeting minutes, handle dictation, and draft internal and external correspondence.
• Organize onsite meetings, luncheons, coffee sessions, and other events.
• Remind the CEO of urgent tasks, upcoming deadlines, and important commitments.
• Maintain executive office files, records, and logs in an organized manner.
• Manage the CEO’s personal finances, bookkeeping, and expense tracking.
• Handle confidential information with discretion and follow privacy protocols.
• Engage professionally with stakeholders to ensure smooth communication.
• Perform additional duties assigned by the reporting line in a flexible and timely manner.

Required profile

• At least 2 years of relevant executive assistance experience.
• Age between 25 and 35 years.
• Excellent organizational, time‑management, and multitasking abilities.
• Strong written and verbal communication skills.
• Self‑motivated, proactive, and able to work independently in a fast‑paced environment.
• Commitment to maintaining utmost confidentiality.

Required skills