Executive Legal Assistant & Matter Coordinator

About the role

A US-based law firm serving high-net-worth clients and their advisors is hiring a Legal Executive Assistant and Matter Coordinator, acting as the attorney's right hand and main point of contact for clients and advisors. The role anticipates needs, keeps matters moving and handles details before they become problems. It suits a detail-oriented, self-motivated professional with strong customer service skills; a law degree or legal background is a strong advantage.

Key responsibilities

• Serve as the primary liaison between clients, their advisors and the attorney by phone, email and Zoom, staying calm and professional with anxious or demanding clients.
• Triage incoming clients and matters, escalating urgent items appropriately.
• Manage matters from intake through funding, tracking each step and following up with the attorney and stakeholders to secure decisions, signatures and approvals.
• Coordinate and maintain the attorney's calendar and schedule meetings across multiple time zones.
• Draft correspondence, asset alignment letters, deeds, agreements and other routine legal documents, proofread and format them in Microsoft Word, and process, organize and file documents accurately.
• Research how to complete unfamiliar tasks independently and use the firm's tools, including Microsoft 365, WealthCounsel, DecisionVault, Westlaw with CoCounsel, File & ServeXpress, Dashlane, Plaud and Claude.

Required profile

• Proven experience as a legal assistant, paralegal, legal coordinator or executive assistant; a law degree or legal training strongly preferred.
• Excellent attention to detail, especially in drafting, proofreading and formatting.
• Strong customer service and client-facing communication skills by phone, email and Zoom.
• Advanced proficiency in Microsoft Word, Outlook and Excel.
• Strong written and spoken English at a professional level.
• Ability to work independently, self-start and anticipate needs; reliable attendance and availability for the full schedule (7:00 PM - 4:00 AM PKT during US daylight saving time).
• Stable internet connection and a quiet, professional remote workspace.

Preferred qualifications

• Experience with high-net-worth clients, financial advisors or private-client legal work.
• Experience in estate planning, trusts or similar document-intensive practice areas.
• Familiarity with WealthCounsel, DecisionVault, Westlaw, court e-filing systems or practice management software such as PracticePanther.
• Experience coordinating across multiple time zones.
• Comfort working with AI tools to speed up drafting and research.

What we offer

• Full-time, remote position with a market-competitive base salary.
• Allowances for internet, electricity and wellbeing.
• Comprehensive medical insurance.
• Performance-based incentives and company-wide success bonuses, plus annual bonus and performance increments.