Executive Secretary

About the role

We are seeking an Executive Secretary to provide high‑level administrative support to the Managing Director of our Pakistan office. The role involves managing the MD’s calendar, coordinating travel, handling confidential correspondence and ensuring smooth day‑to‑day office operations.

Key responsibilities

• Manage the Managing Director’s calendar, schedule meetings and prioritize appointments.
• Arrange domestic and international travel, including flights, hotels, transportation, visas and itineraries.
• Prepare meeting agendas, record minutes and follow up on action items.
• Draft, review and maintain professional correspondence, reports, presentations and other business documents.
• Handle confidential information with discretion and professionalism.
• Coordinate communication between departments and external stakeholders.
• Oversee day‑to‑day office operations, filing systems and record management.
• Process expense claims, petty cash and invoice coordination in line with company policy.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 4–6 years of experience as an Executive Secretary or Executive Assistant supporting C‑suite or country‑head level management.
• Fluency in English (written and spoken) and Urdu.
• Strong competencies in communication, planning, time management, attention to detail, confidentiality, teamwork, problem solving and adaptability.

Required skills

• Advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Familiarity with ERP systems.
• Experience with travel‑booking tools.