Office Administrator

About the role

We are a small, fast‑moving technology and business operations firm that works with US and international clients. We need a proactive, hands‑on Office Administrator who keeps the office running smoothly, often before anyone realizes something needs doing.

Key responsibilities

• Own day‑to‑day office operations, organization, and readiness.
• Manage inventory, supplies, stocking, and procurement.
• Research the market, compare options, and manage vendors and service providers.
• Prepare quotation comparisons and vendor evaluations for management.
• Handle petty cash, expense tracking, and utility and service bill payments.
• Coordinate maintenance, deliveries, repairs, and setups.
• Supervise support staff (cleaning, security) to keep the workplace clean, stocked, and presentable.
• Maintain records, including vendor contracts, warranties, and an office asset register.
• Negotiate with vendors or rearrange rooms when needed.
• Oversee office health and safety compliance.
• Organize company events and meetings.

Required profile

• 2 to 5 years of experience in office administration, operations, or procurement.
• Bachelor’s degree preferred.
• Comfortable with Microsoft 365, especially Excel and Outlook.
• Good written and spoken English; fluent Urdu.
• Confident in vendor management, research, and negotiation.
• Strong organizational and communication skills with a quality‑first mindset.
• Self‑starter who takes ownership without constant direction.
• Comfortable with both desk‑based and hands‑on work.
• Available for occasional evenings or weekends when deliveries or setups require it.
• Proactive problem‑solver.
• Able to work independently and as part of a team.

Required skills

• Microsoft 365
• Excel
• Outlook