Office Supervisor

About the role

The Office Supervisor (Level 5) reports to the Administrator and is responsible for organising and coordinating support services across transportation/fleet management, procurement, facilities maintenance, and inventory control. The role ensures the smooth operation of the office environment and contributes to organisational effectiveness.

Key responsibilities

• Prepare work schedules for support staff and monitor execution against work plans.
• Conduct performance appraisals and recommend disciplinary actions as needed.
• Liaise with staff, suppliers, and service providers to ensure timely delivery of goods and services.
• Review and approve supply requisitions and verify receipt of supplies.
• Maintain buildings, office equipment, and oversee daily cleaning and routine maintenance.
• Manage the central stores, monitor stock levels, and keep inventory records up to date.
• Coordinate vehicle deployment, prepare weekly itineraries, and ensure driver log books are current.
• Assist with disaster preparedness, emergency management, and energy‑conservation initiatives.
• Oversee minor facility repairs and identify major repairs for the Administrator.

Required profile

• Ability to ensure staff compliance with policies and procedures.
• Experience in preparing work schedules and monitoring staff performance.
• Capability to liaise effectively with internal teams and external suppliers.
• Competence in reviewing supply requisitions and verifying deliveries.
• Knowledge of basic facilities maintenance and inventory management.
• Familiarity with vehicle scheduling, log‑book maintenance, and related guidelines.

Required skills

What we offer

• Opportunity to manage a diverse range of support services within a corporate environment.
• Professional development through coordination of procurement, facilities, and fleet operations.