Travel & Administration Officer

About the role

The Travel & Administration Officer will manage end‑to‑end logistics for domestic and international travel, accommodations, and corporate events. This role also provides executive support and VIP protocol for delegations and guests while ensuring compliance with HSEQ policies and cost‑efficiency guidelines.

Key responsibilities

• Manage ticketing operations, visa processing, and ground transportation for employees and executives, ensuring alignment with corporate travel policies.
• Coordinate corporate lodging, negotiate preferential hotel rates, and handle reservations for events such as board meetings and workshops.
• Serve as the primary contact for visiting delegations, board members, and VIP guests, overseeing airport meet‑and‑assist services.
• Reconcile and process travel‑related invoices, maintain vendor records, and collaborate with Procurement and Finance on vendor evaluations and purchase orders.
• Develop, allocate, and monitor travel budgets; compile detailed expense reports on daily, weekly, and monthly bases.

Required profile

• Graduation with knowledge of ticketing, hospitality, protocols and basic HSEQ awareness.
• Minimum 5 years of relevant experience in travel administration or corporate hospitality.
• Strong communication skills and ability to handle urgent, time‑sensitive requirements.

Required skills

• Proficiency in SAP.
• Advanced use of MS Office applications.