Virtual Executive Assistant

About the role

Health & Virtuals is seeking a highly trusted Virtual Executive Assistant to support senior leadership across the United States. This remote position will keep executive workflows organized, communications flowing, and daily operations running without interruption.

Key responsibilities

• Manage complex executive calendars, schedule across time zones, and block priority time.
• Monitor and organize inboxes, flag urgent messages, and draft professional responses.
• Coordinate meeting logistics, including virtual links, agendas, and participant alignment.
• Prepare meeting agendas, capture detailed notes, action items, and decisions.
• Track follow‑ups, assign task ownership, and update shared systems.
• Create presentations, reports, and operational documents using Google Workspace or Microsoft Office.
• Arrange travel, events, and external engagements as needed.
• Communicate on behalf of executives with internal teams, clients, and external stakeholders.

Required profile

• Highly organized, detail‑oriented, and able to manage shifting priorities.
• Professional communication style with strong discretion for sensitive information.
• Reliable follow‑through and proactive identification of leadership needs.
• Comfortable handling time‑sensitive requests and tight deadlines.

Required skills

• Google Workspace
• Microsoft Office
• Notion, Asana or ClickUp (project/task management)
• Slack, Zoom, Microsoft Teams (communication tools)
• General CRM and workflow documentation systems