Administration Executive

About the role

We are seeking a proactive Administration Executive to support daily office operations, coordinate with internal teams and external vendors, and oversee fleet and contract management. The role is ideal for a detail‑oriented professional with 1–3 years of administrative experience.

Key responsibilities

• Manage day‑to‑day administrative tasks to ensure smooth office functioning.
• Handle vendor management, including sourcing, negotiation, contract renewal, and performance tracking.
• Oversee fleet activities such as vehicle allocation, maintenance scheduling, fuel tracking, and documentation.
• Coordinate office facilities, utilities, and supplies with internal departments.
• Organize meetings, appointments, and travel arrangements for staff and management.
• Maintain accurate digital and physical records, reports, and documentation systems.
• Ensure compliance with company policies, confidentiality standards, and regulatory requirements.

Required profile

• Bachelor’s or Master’s degree in Business Administration, Management, or a related field.
• 1–3 years of relevant administrative experience, including vendor and fleet management exposure.
• Strong organizational, multitasking, and communication abilities.
• Professional demeanor, discretion, and the ability to work independently.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook

What we offer

• Market‑competitive compensation package
• Medical coverage for employees and families
• Annual performance bonus
• Inclusive culture that values diversity and mutual respect
• Opportunities for learning, growth, and professional development