Academic Resource Coordinator

About the role

The Academic Resource Coordinator reports to the Academic Manager or Head of Academic Operations and acts as the operational link between academic delivery and administration. The role manages the learning materials, systems and academic data that support trainers, assessors and students, ensuring course content, LMS/SMS records and assessment tools are current, compliant and easily accessible. It suits a mid-level position (2-4 years' experience) in a single or multi-campus setting, possibly including RTO/CRICOS-registered environments.

Key responsibilities

• Source, develop and maintain learning and assessment resources such as course materials, TAS documents and marking guides in line with curriculum standards
• Maintain a central resource library with version control, archiving and easy retrieval for trainers
• Coordinate with subject matter experts and trainers to review and update resources annually or when legislation or curriculum changes occur
• Manage licensing, copyright compliance and subscriptions for academic resources and databases
• Maintain accurate student and academic records in the student management system (e.g. aXcelerate) and, where applicable, PRISMS
• Monitor and update timetables, session plans and resource allocation across campuses
• Support AVETMISS/NCVER-aligned reporting and audit readiness (ASQA, CRICOS) by preparing resource and records evidence
• Liaise with Admissions and Student Services on credit transfer, RPL and LLN outcomes affecting resource planning and timetabling

Required profile

• Bachelor's degree in Education, Library/Information Science or a related field; a Diploma plus experience is considered
• 2-4 years' experience in academic administration, resource coordination or RTO/education operations
• Excellent organisational skills, attention to detail and ability to manage multiple stakeholders
• Strong written communication for policy, handbook and resource documentation

Required skills

• Working knowledge of LMS/SMS platforms (e.g. aXcelerate, Moodle, Canvas) and VET compliance frameworks is a strong plus
• Detail-oriented and systems-minded, proactive about spotting resource gaps before they affect trainers or students
• Collaborative, working closely with academic, compliance and student support teams