Academic Resource Coordinator

About the role

The Academic Resource Coordinator manages the learning materials, systems and academic data that support trainers, assessors and students. The role keeps course content, LMS/SMS records and assessment tools current, compliant and easily accessible, acting as the operational link between academic delivery and administration. It reports to the Academic Manager / Head of Academic Operations and suits a single or multi-campus setting, including RTO/CRICOS-registered environments.

Key responsibilities

• Source, develop and maintain learning and assessment resources (course materials, TAS documents, marking guides) in line with curriculum standards
• Maintain a central resource library with version control, archiving and easy retrieval for trainers
• Coordinate with subject matter experts and trainers to review and update resources annually or when legislation or curriculum changes occur
• Manage licensing, copyright compliance and subscriptions for academic resources and databases
• Maintain accurate student and academic records in the student management system (e.g. aXcelerate) and, where applicable, PRISMS
• Monitor and update timetables, session plans and resource allocation across campuses
• Support AVETMISS/NCVER-aligned reporting and audit readiness (ASQA, CRICOS) by preparing resource and records evidence
• Liaise with Admissions and Student Services on credit transfer, RPL and LLN outcomes affecting resource planning and timetabling

Required profile

• Bachelor's degree in Education, Library/Information Science or a related field; a Diploma plus experience is considered
• 2-4 years' experience in academic administration, resource coordination or RTO/education operations
• Excellent organisational skills, attention to detail and ability to manage multiple stakeholders
• Strong written communication for policy, handbook and resource documentation

Required skills

• Working knowledge of LMS/SMS platforms such as aXcelerate, Moodle and Canvas is a strong plus
• Understanding of VET compliance frameworks is a strong plus