Executive Assistant to CEO

About the role

Anaya Impex is seeking a highly organized Executive Assistant to support the CEO in daily operations. The role involves managing schedules, communications, and confidential information to ensure the CEO can focus on strategic priorities.

Key responsibilities

• Manage the CEO’s daily calendar, appointments, and meetings with precision.
• Coordinate and track tasks assigned by the CEO, ensuring timely completion.
• Prepare meeting agendas, take minutes, and compile presentations, reports, and official correspondence.
• Serve as liaison between the CEO, department heads, clients, and external stakeholders.
• Maintain and organize confidential documents, files, and records systematically.
• Monitor ongoing projects, providing regular status updates to the CEO.
• Arrange travel logistics, including flights, accommodations, and itineraries.
• Screen and prioritize incoming calls, emails, and communications.
• Prepare daily and weekly executive updates summarizing tasks and key issues.
• Brief the CEO ahead of important meetings and events.
• Plan and coordinate company events and official engagements as required.

Required profile

• Minimum 4 years of experience providing comprehensive administrative support to senior executives.
• Proven ability to handle confidential information with utmost discretion.
• Excellent organizational and task‑prioritization skills.
• Strong communication skills and professional demeanor.
• Detail‑oriented and proactive approach to problem‑solving.

Required skills

• Google Calendar for advanced calendar management.
• Email client tools for efficient communication handling.