Academic Program Coordinator (Registrar Office)

About the role

The Academic Program Coordinator will support the Registrar Office in managing academic program data, student portal issues, and statutory body documentation for Riphah International University.

Key responsibilities

• Register newly approved programs on the PQR Portal after Academic Council meetings.
• Handle daily student queries and resolve issues related to the PQR Portal.
• Draft minutes for meetings of statutory bodies and maintain centralized soft‑copy records.
• Update and maintain academic program records in Excel, including resolution logs.
• Prepare draft compliance emails prior to statutory meetings.
• Track inventory and issuance of Vice‑Chancellor shields.
• Use Smartsheet for systematic data record‑keeping.
• Process foreign student forms with e‑signatures and submit to HEC.
• Maintain NOC records by campus and manage external/internal correspondence (Daak) for the Deputy Registrar.
• Verify and forward BOS and BOF letters to senior administration for approval.

Required profile

• Bachelor's or Master's degree in a relevant field from an HEC‑recognized institution.
• 1–2 years of relevant experience in academic administration.
• Strong command of MS Office and fast typing skills.
• Proficiency in Microsoft Excel, including basic formulas, bookkeeping, and filing systems.

Required skills

• MS Office
• Microsoft Excel (basic formulas, data management)
• Smartsheet