Administration Associate

About the role

The Administration Associate supports smooth office operations by delivering administrative, logistics and client‑focused services for UNOPS projects in Pakistan. The role combines coordination of daily office transactions with oversight of inventory, travel and asset management, ensuring compliance with UNOPS policies and high client satisfaction.

Key responsibilities

• Coordinate individual work areas, guide staff on standard office transactions and ensure compliance with UNOPS rules and policies.
• Monitor team performance against service agreements and assess client satisfaction.
• Maintain accurate administrative control records, including commitments, expenditures and travel authorisations.
• Oversee inventory control, issuance, tracking of supplies and periodic inventory reporting.
• Serve as the designated transactional user in the ERP system and compile data for financial and administrative budgeting.
• Implement logistics systems, supervise shipments, customs clearance, travel, event management, transportation, insurance and facility management.
• Coordinate supply and asset management services, including physical verification of inventory items.
• Liaise with local authorities to secure staff registrations, host‑government authorisations, privileges and immunities.

Required profile

• Quality‑ and results‑oriented approach with a focus on cost‑effective use of office resources.
• Ability to supervise personnel and coordinate cross‑functional teams.
• Strong understanding of UNOPS administrative rules, logistics procedures and compliance requirements.

Required skills

• Proficiency with ERP systems for transactional processing.
• Inventory management and asset tracking.
• Logistics coordination, including shipments and customs clearance.
• Budget planning and financial data compilation.
• Travel authorisation review and processing.