Administrative Assistant – Office & Logistics Support

About the role

Ipas Pakistan is seeking a competent Administrative Assistant to join its head office in Islamabad. The role provides comprehensive administrative, logistical, and office support to ensure smooth daily operations and a well‑maintained working environment.

Key responsibilities

• Maintain clean, safe, and functional office premises; coordinate routine maintenance and repairs.
• Monitor and replenish office supplies; manage filing systems in both electronic and hard‑copy formats.
• Handle incoming and outgoing correspondence, courier services, and document distribution.
• Organize meetings, workshops, and events; coordinate meeting‑room bookings and set‑up.
• Arrange local transportation, travel logistics, and vehicle scheduling for staff, consultants, and visitors.
• Support procurement activities by obtaining quotations, preparing documentation, and following up with vendors.
• Maintain inventory and asset records, conduct periodic physical verification, and ensure proper documentation of goods and services.
• Supervise cleaning and kitchen staff to uphold a safe and organized workplace.

Required profile

• Strong organizational skills with keen attention to detail.
• Customer‑service orientation and ability to manage multiple priorities.
• Commitment to comply with Ipas policies, procedures, and financial controls.
• Experience in office administration, logistics coordination, or related support functions.

Required skills