Administrative Coordinator – Office Support Specialist

About the role

Smart Paper and Packaging Industries is seeking a detail‑oriented Administrative Coordinator – Office Support Specialist to manage daily office administration and support the CEO and directors. The role focuses on schedule management, record keeping, vendor coordination and basic bookkeeping to ensure smooth operations.

Key responsibilities

• Manage daily office administration tasks including calendar management, document preparation, and records organization.
• Schedule meetings and appointments for the CEO and directors, ensuring conflict‑free calendars.
• Maintain accurate records and files for easy retrieval.
• Coordinate with vendors for procurement and service management.
• Perform bookkeeping tasks such as recording financial transactions and tracking expenses.
• Enter, update, and manage data in Excel spreadsheets and other software for reporting and analysis.
• Assist directors with administrative requirements, special projects, and communications.
• Ensure compliance with company policies and procedures.
• Monitor office supplies, place orders, and maintain inventory.
• Generate reports and summaries for management using Excel.

Required profile

• Minimum two years of experience in administrative support.
• Proven expertise in Microsoft Excel, record keeping and document management.
• Strong organizational abilities and capacity to work independently.
• Experience managing vendor relationships and handling data‑entry tasks.
• High level of confidentiality, attention to detail and ability to prioritize competing tasks.

Required skills

• Microsoft Excel