Administrative Executive – Office Operations & Vendor Management

About the role

The Administrative Executive will provide comprehensive office support, ensuring smooth day‑to‑day operations for the team. This role involves coordinating telecom services, managing vendor relationships, and maintaining accurate records.

Key responsibilities

• Drive daily activities to maintain company SOPs and ensure governance.
• Respond promptly to queries from co‑workers, superiors, and clients.
• Execute oral and written instructions, policies, and special projects.
• Monitor building and grounds conditions to meet standards.
• Track utility bill, petty‑cash, and rental payment deadlines and ensure timely payments.
• Oversee office repairs, furniture, fixtures, and equipment maintenance.
• Manage SIM issuance, telecom policies, and monitor usage limits.
• Generate monthly billing reports and ensure compliance with phone policies.
• Maintain accurate MIS data for leavers and SIM issuance.
• Coordinate vehicle maintenance and pool‑car requests with head office.
• Develop and sustain relationships with approved vendors, negotiate pricing, and evaluate vendor programs.
• Supervise internal and external meetings, events, and travel requests.
• Optimize travel policies, conduct market analysis for cost‑effectiveness.
• Handle distribution of visiting cards and manage business‑card printing processes.
• Oversee security camera operations and premises safety.
• Supervise on‑site and off‑site construction/renovation projects, ensuring compliance with safety regulations.

Required profile

• Minimum Bachelor’s degree.
• Team player with leadership abilities.
• Excellent organizational and multitasking capabilities.
• Analytical mindset with strong problem‑solving skills.

Required skills

• SIM card administration and telecom policy enforcement.
• MIS data entry and maintenance.
• Vendor coordination and negotiation.
• Office facilities and equipment management.