AP/AR Accounting Specialist

About the role

LearnTastic is looking for a detail‑oriented AP/AR Accounting Specialist to support its finance team. Working closely with the CFO and Controller, you will manage invoicing, billing, payments and month‑end close activities.

Key responsibilities

• Process and reconcile invoices, ensuring accurate coding to purchase orders and appropriate jobs or projects.
• Manage customer and builder billing, including progress invoices, change orders, commercial project draws, and retainage.
• Record and reconcile supplier payments, customer receipts, bank transactions, and payment settlements.
• Investigate and resolve discrepancies, duplicate transactions, missing entries, supplier credits, short payments, and other accounting issues.
• Reconcile supplier statements, monitor accounts receivable aging, and follow up on overdue balances.
• Maintain accurate financial records in QuickBooks Online and ServiceTitan, ensuring transactions are properly matched and recorded.
• Support month‑end closing activities and meet established deadlines.

Required profile

• At least 3 years of experience in accounts payable, accounts receivable, or full‑cycle accounting.
• Recent, hands‑on experience with QuickBooks Online.
• Experience with construction or job‑cost accounting, including progress billing, change orders, retainage, back‑charges, and job‑cost allocation.

Required skills

• QuickBooks Online
• ServiceTitan
• Construction/job‑cost accounting
• Data analysis using lookup functions and pivot tables