Assistant Director (Procurement)

About the role

Pakistan Single Window (PSW) is recruiting on behalf of the National Agri-Trade and Food Safety Authority (NAFSA) for an Assistant Director (Procurement) based in Islamabad. NAFSA is being set up as a national initiative to strengthen Pakistan's agri-trade ecosystem through stronger regulatory oversight, facilitation and modernisation of food safety and trade processes. The selected candidate will join NAFSA's foundational team and help build its systems, processes and institutional capabilities.

Key responsibilities

• Support end-to-end procurement processes, from annual planning and requisition validation to solicitation, bid/quote receipt, evaluation coordination, award processing and contracting, in line with procurement rules, delegated authorities and NAFSA SOPs.
• Prepare and maintain procurement plans and trackers, including timelines, sourcing approach (RFQ/RFP/competitive bidding), estimated costs and links to approved budgets and user department needs.
• Draft and process procurement documents such as bidding documents, RFQs/RFPs, terms of reference and specifications templates, bid opening documentation, comparative statements, evaluation reports and award recommendation notes.
• Keep procurement activities transparent, time-bound and fully documented with complete audit trails, including approvals, communications, bids, evaluation sheets and minutes.
• Coordinate with user departments on technical specifications, evaluation criteria, delivery timelines and acceptance requirements, and ensure clarifications are shared consistently with bidders.
• Support contract administration and vendor onboarding, including POs and contracts, delivery and installation coordination, inspection and acceptance documentation, and handover records.
• Maintain procurement records and vendor files and support vendor performance monitoring against deliverables and SLAs.
• Support procurement reporting and analytics, such as cycle times, value-for-money indicators, pending procurements and compliance reporting.
• Help resolve procurement issues such as delays or quality concerns through documented correspondence and escalation to the relevant authorities.

Required profile

• Bachelor's degree (minimum sixteen years) in Business Administration, Supply Chain, Finance, Engineering or a related discipline.
• Minimum 4 years of overall experience, with at least 4 years in relevant procurement work; public sector procurement experience preferred.
• Knowledge of procurement rules, tendering processes and contract documentation.
• Strong documentation, coordination and integrity.